For the Office of the CFO · SOC 2 Type II · ISO 27001

Solution Suitefinance_ops_platform

Your Finance Team Spends Too Much Time on Work That Should Not Need People.

Close faster. Reduce DSO. See your cash position in real time.

AI agents for AP automation, collections, reconciliation, FP&A analysis, and treasury: deployed inside your VPC, connected to your ERP, live in 6 weeks. Your financial data never leaves your environment.

See the Invoice Workflow →
50-70%FTE effort reduction on manual processing
6 WeeksFrom assessment to first live agent in production
6-9 MonthsInvestment payback from automation savings

The Challenge

Finance automation has stalled at the wrong layer.

Automation

RPA Is Brittle (and Everyone Knows It)

  • Bots break every time the ERP updates, invoice formats change, or tolerance rules shift.
  • Re-engineering cost erases the savings that justified the original investment.
  • AP teams still manually handle every exception the bot cannot reason through.
  • No institutional learning: each edge case is a one-off fix, not a capability improvement.
  • Your finance team is babysitting automation instead of doing finance.

Efficiency

Month-End Is Still a Manual Sprint

  • GL close, intercompany settlement, and variance analysis still depend on heroic manual effort.
  • 5-7 day close cycles in a world where investors and boards expect 1-2 days.
  • FP&A spends 80% of its time preparing data and 20% analyzing it; the ratio should be reversed.
  • Cash flow forecasting built on spreadsheets updated days after the fact.
  • Management reporting is always late because the underlying data never stops moving.

Security

Finance Data Is Leaving the Building

  • Most AI finance tools send invoice and GL data to vendor cloud infrastructure for processing.
  • SOC 2 auditors and boards are asking who has access to your financial data.
  • Regulators in BFSI and healthcare have explicit data residency requirements.
  • A data breach involving payment or treasury data carries reputational risk beyond the fine.
  • Your risk team approved the ERP. Did anyone approve the AI layer sitting in front of it?

Coverage

One Platform Across the Entire Finance Function

Five automated workflows, configured to your ERP, running inside your infrastructure. Each maps directly to a measurable CFO outcome.

Procure-to-Pay

Invoice Agent

Extracts invoice data, performs 2-way/3-way matching against POs and Goods Receipts, routes exceptions to named approvers via Slack or Teams.

60% faster processing, improved DPO, and early payment discounts captured

Order-to-Cash

Collections + Cash App Agent

Automates payment reminders segmented by customer risk profile; reconciles unallocated incoming cash against open AR.

Reduced DSO, fewer write-offs

Financial Operations

Reconciliation Agent

Matches intercompany transactions, flags GL variances instantly, and produces audit-ready reconciliation reports for sign-off.

Faster month-end close, audit-ready reconciliations

FP&A

Analyst Agent

Instantly summarizes actuals-vs-plan variance data into analysis drafts; generates initial MD&A narrative for controller review.

Hours back to the team for strategic work

Treasury

Treasury Agent

Aggregates multi-bank data for real-time cash positioning; runs cash flow forecasting models and surfaces key liquidity takeaways.

Real-time liquidity visibility across all entities

AP Automation

How the Invoice Agent Works

Target: more than 60% Straight-Through Processing. Every exception routed with full context, not just flagged and abandoned.

1

Ingestion

Agent monitors email and SFTP inboxes; ingests invoices in PDF and PNG format. No manual download or upload required.

2

Extraction

Private LLM with OCR extracts Vendor ID, PO number, line items, tax, and totals. Zero data sent to external APIs.

3

Validation

Checks for duplicates and validates extracted fields against the Vendor Master. Flags any anomalies before matching begins.

4

Matching

Performs 2-way or 3-way matching against ERP purchase order and Goods Receipt data. Tolerances are configured to your rules.

5

Match: Auto-Post

Matched invoices are automatically posted to the ERP for payment. No human touchpoint needed for clean transactions.

6

Mismatch: Route to Approver

HITL

Mismatched invoices are routed to the right human approver via Slack or Teams, with full context: extracted data, PO details, and variance reason.

What the Platform Handles

Built on the lowtouch.ai no-code automation platform. Every capability below is configuration, not custom development.

Private LLM Extraction

100% data residency. Invoices and GL data are processed inside your VPC by a locally-deployed model. No external API calls, ever.

2-Way and 3-Way PO Matching

Matches against ERP purchase orders and Goods Receipts at line-item level. Tolerance rules are configured per vendor category.

Automated Collections Reminders

Payment reminders segmented by customer risk profile, days overdue, and relationship tier. No one-size-fits-all dunning.

Cash Application

Automatically reconciles incoming payments against open AR, including partial payments, short-pays, and unallocated cash.

GL Reconciliation

Matches intercompany transactions, flags variance instantly, and produces audit-ready reports that your external auditors can trace.

Variance Analysis Drafts

Summarizes actuals-vs-plan variance into structured narrative drafts. FP&A reviews and adjusts rather than building from scratch.

Real-Time Cash Positioning

Aggregates balances across multiple banks and entities. Cash position is always current, not based on yesterday's export.

Exception Routing (HITL)

Configurable pause points route exceptions to the right approver with full context via Slack or Teams. Every approval is attributed and logged.

Full Audit Trail

Every agent action is logged with timestamp, data source, and outcome. RBAC enforced at every step. Designed for SOX and external audit readiness.

What Finance Leaders Measure

60%Faster invoice processing vs manual AP
50-70%FTE effort reduction on transactional finance tasks
<2 minPer invoice (down from ~15 minutes)
6-9 moInvestment payback from efficiency gains

Measurable Cost Reduction

Finance FTE effort on manual processing drops 50-70%. Staff are redeployed to strategic analysis rather than data entry and exception chasing.

  • Eliminate overtime at period-end close and invoice peak periods.
  • Reduce error-correction rework that consumes 15-20% of AP team capacity.
  • No additional headcount needed to scale transaction volume.

Dramatically Faster Close

Month-end close moves from 5-7 days to 1-2 days. Treasury cash position is available in real time, not the next morning.

  • Invoice processing time: ~15 minutes to under 2 minutes.
  • Intercompany reconciliation that used to take 3 days runs overnight.
  • Same-day exception resolution instead of multi-day email chains.

Board-Level Control

Full audit trail for SOX. HITL approval gates on every exception and high-value transaction. Finance leaders get control, not just automation.

  • Every agent action logged with data source, timestamp, and outcome.
  • RBAC ensures the right person approves the right transactions.
  • Audit-ready reconciliation reports ready for external review at any point.

How We Deploy

From Assessment to Full Production

Five steps. Deployed inside your infrastructure from day one. No 12-month implementation cycles.

1

Assess & Map

We identify high-friction finance processes using a Process Heatmap and calculate potential ROI before a single line of code is written.

2

Agent Design

We configure pre-built agents (Invoice Agent, Collections Agent) using your specific ERP rules, tolerance levels, and approval hierarchies.

3

Secure Integration

Agents deploy inside your VPC or on-prem environment, connecting to your ERP (SAP/Oracle/NetSuite) and communication tools via secure APIs.

4

Human-in-the-Loop

We configure pause points where the agent seeks human approval for exceptions or high-value transactions, via Slack, Teams, or email.

5

Deploy & Scale

Launch pilot, validate Straight-Through Processing rates, and scale to full production volume. POC to live in 4-6 weeks.

POC Timeline (4-6 Weeks)

Week 1

Access and VPC setup

Weeks 2-3

Agent configuration and matching logic tuning

Weeks 4-5

Live pilot execution

Week 6

Final review and production roadmap

Works With Your Existing Stack

No rip-and-replace. Secure API connections to the ERP, communication tools, and infrastructure you already run.

SAP S/4HANA

ERP + PO matching

Oracle Fusion

ERP + GL integration

Microsoft Dynamics 365

ERP + GL integration

Workday

ERP + GL integration

NetSuite

ERP via secure API

SAP Ariba

Procurement + PO source

Coupa

P2P + PO source

Bank APIs / SWIFT

Cash position feeds

Slack

Exception routing

Microsoft Teams

Approver notifications

Email (SMTP)

Invoice ingestion

SFTP

Batch file delivery

AWS S3

Document storage

Azure Blob

Document storage

Azure AD / Entra ID

RBAC + auth

AWS VPC

Private cloud deployment

Azure VNet

Private cloud deployment

On-premises

Air-gapped deployment

Common Questions from Finance Leaders

Questions CFOs, controllers, and finance transformation leads typically ask before starting a POC.

Does financial data leave our environment when processed by AI?

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No. All agents run entirely inside your VPC or on-premises environment. Invoice data, GL transactions, and bank feeds are processed by a locally-deployed private LLM; zero data is sent to external APIs. This is the foundational architecture of the lowtouch.ai platform, not an optional configuration. Your financial data never touches vendor infrastructure.

How long before we see measurable results?

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The POC focuses on one primary agent, typically the Invoice Agent for AP automation. The engagement runs over 4-6 weeks: Week 1 is access and VPC setup, Weeks 2-3 are agent configuration and matching logic tuning, Weeks 4-5 are live pilot execution, and Week 6 is final review and production roadmap. Teams typically see Straight-Through Processing rates above 60% within the pilot window, with full production efficiency reached within 2 months of industrialization.

Which ERP systems do you integrate with?

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The platform integrates natively with SAP, Oracle Fusion, and NetSuite via secure APIs. Integration is additive: there is no rip-and-replace of existing systems. The agents sit alongside your ERP, reading PO and Goods Receipt data for matching and posting matched invoices back automatically. If you use a less common ERP, our team will assess connector availability during the Assess and Map phase.

How is this different from RPA?

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RPA bots execute fixed scripts: they break whenever invoice formats, ERP field mappings, or tolerance rules change. Every change requires re-engineering. Our agents use a reasoning model that understands context; they work through mismatches, apply tolerance logic, and route exceptions with full detail rather than failing silently. When business rules change, you update a configuration, not a bot script. The result is no re-engineering cost and continuous improvement rather than continuous maintenance.

What happens when the agent encounters an exception or mismatch?

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Exceptions are routed to the right human approver via Slack or Microsoft Teams, with full context: the extracted invoice data, the PO details, and the specific variance reason. The approver reviews in their existing communication tool and approves or rejects inline. Every approval is attributed to a named individual and logged with a timestamp for the audit trail. Nothing is auto-posted to the ERP without either a clean match or explicit human approval.

What does the POC cost, and what is included?

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The POC is priced at $7,500 per month for the 6-week engagement. This includes a 3-engineer pod, a fractional Solution Architect, a PM/CSM, the appliance deployment inside your infrastructure, ERP integration setup, and configuration of the primary agent (typically the Invoice Agent; a second agent may be scoped depending on data readiness). Infrastructure costs (the AWS/GCP/Azure VPC compute where the appliance runs) are the client's responsibility, as the compute stays in your environment. Third-party ERP API licensing fees, if any, are also outside the POC scope.

The Agent Roster

Five Agents. One Platform. AP to Treasury.

The POC starts with one agent, typically the Invoice Agent. The full suite is scoped and scheduled during the Week 6 review, so every subsequent agent deploys into an already-running infrastructure.

Procure-to-Pay

Invoice Agent

  • Monitors email and SFTP for incoming invoices (PDF, PNG, XML, EDI)
  • 2-way and 3-way PO matching against SAP, Oracle, Dynamics 365 ERP data
  • Routes mismatches to named approvers via Slack or Teams with full variance context

Order-to-Cash

Collections + Cash App Agent

  • Generates and sends customer invoices from ERP sales order and delivery data
  • Sends payment reminders segmented by customer risk profile and days overdue
  • Auto-reconciles incoming payments against open AR, including short-pays

Financial Operations

Reconciliation Agent

  • Matches intercompany transactions across entities and flags variances instantly
  • Produces audit-ready GL reconciliation reports ready for controller sign-off
  • Feeds cleared items back to ERP so month-end close reflects real-time status

FP&A

Analyst Agent

  • Pulls actuals vs plan data from ERP and summarizes variances by cost center
  • Generates structured MD&A narrative drafts for controller review and adjustment
  • Flags significant variances with supporting data before the close meeting

Treasury

Treasury Agent

  • Aggregates balances across multiple banks for a single real-time cash position
  • Runs rolling cash flow forecasts and surfaces key liquidity decisions daily
  • Alerts on covenant thresholds, concentration risk, and idle cash opportunities

Your agents, live.
ROI in the first quarter.

30%Cut in IT costs
80%Of repetitive tasks automated
<6 weeksTo deploy — zero data leaves your environment